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Nerves...  Rating:  Rating
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 Posted: Fri Jan 6th, 2012 01:28 pm
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Michael Morris
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Mana: 
I haven't heard back from the licensing rights manager in 3 weeks. I have only sent 1 email on Monday since the initial contact on December 19th as a check in after the holidays. I'm going to give it more time, but how long do these things take? Is the length of time it is taking meaning the script is being reviewed and taken seriously rather than being dismissed out of hand (and therefore this is a good sign), or something else?

I don't need an immediate answer - I had the good sense not to schedule any sort of production until the rights to do it were secured, so all parties involved are free to take their time with this. But when long periods go by without contact I get nervous. But I'm also scared to send out follow up inquiries because I don't want to come across as badgering or pushy. My current plan is to send out the next followup letter on the first Monday of February.

As to the play itself, I have a scheduled reading on Sunday with friends - and I'm trying to arrange a table reading at some point in the spring semester at the University of Tennessee so new eyes can look at and critique it. But if the band who owns the music isn't interested in seeing this sort of thing happen with their music the play is dead. The sooner I know whether a yes is possible the better. Amount of money as a sticking point is in my view between the producer and the rights manager.

It's definitely not a pleasant entanglement.

In the meanwhile I'm onto my next theater project because this one is largely wrapping up. After 7 drafts the play feels complete to me alone. I'm sure more changes will come when I get feedback from table readings, but in the interim I intend to work on a musical adaptation of "A Midsummer Night's Dream". I have had the music rambling around in my head since college - this adaptation like the play I just finished rewriting where lost in 2000 in a hard drive crash. Curiously, this next project is the reverse of what I just did. I just finished writing a play from music - now I will write music to a play. I have plans for project 3 - which involves doing both.

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 Posted: Sun Jan 8th, 2012 08:35 pm
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Michael,

Welcome. Congratulations on finishing your project.

Be patient and move on to other stuff. If you do not hear anything after 6, 9 months to a year, contact them.

Sometimes, in theatre, you never hear.

But given this is a licensing thing, and has to deal with money, you have a good chance of receiving some reply at some time. I have always found the commercial world better at correspondence overall than the non-profit world.

But, give it time and don't push it. It is a turn off in their eyes. There is a fine fine line following up and being a pain in the ass.

You know, I had to be dragged kicking and screaming to "Jersey Boys." When I was hogtied...I LOVED IT. And... Best book to a musical I had seen in years. I could see why it won The Tony.

Best,

IMR

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 Posted: Mon Jan 9th, 2012 04:34 pm
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Michael Morris
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What would be pushing it? Monthly followup? Quarterly??

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 Posted: Mon Jan 9th, 2012 10:16 pm
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I'd say initially give it 4 months. Then you can try every quarter thereafter.

Non-profit Theatres often take at least a year or more if the submission is a cold one, with no agent, and it is a full-length play. And then often...no response ever.

I hope you have a proof of mailing with return receipt enclosed. You want to have a record of it.

Also, did you address it to a specific person who is the correct person to send such things to? YOu said licensing rights manager, but did you have his/her name you sent it to?

Every mailing on a follow-up should also be that way.

And, you may try e-mailing and sending yourself a cc on it in the same mailing. Theatres often do not response to e-mails either.

best,

IMR

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 Posted: Mon Jan 9th, 2012 10:19 pm
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Michael Morris
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It was requested that it be sent by email and so I did, as a PDF. :shrug: I guess I messed up. Google email keeps a log of all transmissions.

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 Posted: Mon Jan 9th, 2012 10:56 pm
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Mana: 
No, no no no no. Not at all.

I did not have all the information.

You did what they asked you to do. That is their procedure.

If you have it in your "Sent" files you are fine and protected. But it is still always good to send it with a cc or in the same address line as theirs to yourself.

You did fine.

You can relax.

IMR

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 Posted: Mon Jan 9th, 2012 10:57 pm
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P.S.

Just don't get antsy.

You'll drive yourself nuts!

As I said, move on to the next project.

Relax.

IMR

Last edited on Mon Jan 9th, 2012 10:58 pm by in media res

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 Posted: Mon Jan 9th, 2012 11:02 pm
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Michael Morris
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--off topic--
cc doesn't work that way. :)

The delivery to the main recipient in the 'to' field has no bearing on whether the email will be routed to any other addresses. My profession is web development and I've worked extensively with email client programs before.

The only true polite way is to request recipient confirmation in the headers - but not all email clients support this and it only triggers when the email is read.

An underhanded and technical way to verify is to embed an image in the email and then check the access logs of the server that hosts the image. You can embed the email into the image query and in so doing you can capture the IP address of the computer used to view the email each time it is viewed. This is why gmail and most major mail clients do not automatically display images in HTML mail - spammers use this trick to determine if an email address is valid and being read.

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 Posted: Mon Jan 9th, 2012 11:49 pm
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Whelp! So there you go.

No, it is definitely not "off topic" but very much "on topic" for protection of your submissions! The first rule of business is: CAVEAT EMPTOR...LET THE BUYER BEWARE. You must protect yourself. There are Bernie Madoff's prototypes in every business in this country, including the theatre business.(Full disclosure: I know of two people who had money with Madoff.)

You taught me something! Thank you. That is what the site is all about.

Whatever you do, no mater in which medium, you should get some sort of a receipt.

Most theatres, even if received, will not return a click of an email for it, unless they have automatic receipt sent out, or someone who handles it.

Funny, but the large to mid-size theatres who have the larger grant money, are most negligent from my experience.

The smaller theatres, who have less money and rely on low paid staff or even volunteers are either set up automatically or get back to you personally. And tend to be more personal with questions. Just a personal observation from experience.

Wondering what others have experienced.

Anyway, thanks for opening my eyes, technologically speaking!

Whatever it is, get a receipt in some way.

So, who do you recommend other than gmail?

I'll have to get my own IT guy to set it up for me, as I am an idiot.

best,

IMR

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